Costs to Adding Office Rooms to Your Existing Floor plate: Class D budgets

You have an existing floor plate, and you have a new configuration idea in mind to reorganize the space to better align your organization’s work patterns with the built environment, enabling peak performance. Whether you're creating collaborative areas or office rooms, understanding the costs involved is key to making informed decisions. Here’s a breakdown of some of the room types and their costs for a reference office building in the Montreal region.

Collaborative Open Spaces

These fully enclosed rooms are perfect for team discussions, meetings, and brainstorming sessions.

• Meeting Room, (120 SF, 8 people): Ideal for small groups, this space supports focused discussions or client meetings.
  Cost: $91,000 ($102,000 with furniture).

• Meeting Room, (180 SF, 10 people): A medium-sized option for brainstorming sessions or larger team gatherings.
  Cost: $106,000 ($117,000 with furniture).

• Meeting Room, (300 SF, 12 people): Designed for larger workshops or full-team meetings.
  Cost: $134,000 ($146,000 with furniture).

Collaborative Open Spaces

Open and inviting, these spaces encourage interaction and creativity.

• Chat Area, (36 SF, 4 people) : A casual spot for quick discussions or coffee breaks.
  Cost: $31,500 ($38,800 with furniture).

• Lounge, (225 SF, 10 people) : A relaxed space for informal brainstorming or socializing.
  Cost: $49,000 ($62,800 with furniture).

• Teaming Area, (165 SF, 10 people) : Semi-open spaces that facilitate team collaboration.
  Cost: $43,600 ($59,400 with furniture).

Focus Enclosed Spaces

Need quiet, private areas? These enclosed rooms support concentration and individual productivity.

• Office Room (100 SF): A compact personal workspace for focused tasks.
  Cost: $87,000 ($96,100 with furniture).

• Office Room (120 SF): Slightly larger for added comfort or a small meeting space.
  Cost: $92,500 ($107,700 with furniture).

• Office Room (225 SF): A spacious private office, often used for executives.
  Cost: $116,000 ($132,600 with furniture).

Focus Open Spaces

For those who need privacy without being completely enclosed, these spaces strike the right balance.

• Focus Room, (80 SF): Great for private conversations or focused individual work.
  Cost: $81,700 ($88,700 with furniture).

• Phone Booth, (48 SF): A soundproof booth for calls or quick tasks.
  Cost: $71,100 ($89,100 with furniture).

• Study Room, (225 SF, 10 people) : A quiet room designed for deep focus and research.
  Cost: $116,000 ($150,800 with furniture).

What’s Included in These Costs?

The costs provided are not class C estimates, but class D estimates which cover:

• Design fees for creating a functional and attractive space.

• Construction costs, including materials and labor for interior construction, such as walls, doors, ceilings, finishes, electrical, and mechanical systems.

• Furniture, where indicated, tailored to the space's purpose.

• A reasonable contingency fund to handle unforeseen expenses.

• Project management fees to ensure smooth execution from start to finish.

Key Considerations

These figures represent unit costs in 2023 Q4 Canadian dollars, but there’s potential for savings when constructing multiple adjacent spaces at the same time, thanks to economies of scale. Additionally, factors such as location, material choices, and project complexity may influence costs.

Moreover, the spaces listed above are just a starting point. Depending on your organizational needs, you may also require additional areas such as:

• Focus Open Spaces: Workstations (120 degrees, 6x6, 8x8), Call Center Stations.

• Support Spaces: Café Area, Kitchenette, Copy Room, Mail Room, Filing Room, Locker Area, Reception Area, Washrooms.

Planning for Success

When adding or renovating office spaces, success goes beyond just managing costs and budgets—it’s about delivering an exceptional client experience. The key to achieving this is through value-driven project management: rigorous planning, transparent communication, by a contractor who understands your business needs and project risks and, provide value that exceeds expectations. By carefully considering these factors, you can create an environment that fosters collaboration, supports focus, and enhances employee satisfaction. Tailoring your office to your needs and goals ensures you’re investing in a space that works for everyone and drives long-term success.

Notes

• 1 Square meter = 10.76 SF (Square foot)

• The expected accuracy of Class D estimates is -30% to +50%, and -20% to +30% for Class C estimates - According for the industry standard ASTM E 2516.

Reach out to Xenofan Consultants Constructions today and see how our expertise in commercial construction can turn your vision into reality. From planning to execution, your project delivery experience is our priority.